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Online Form - Event Notification

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To be completed for ALL Public Events within the Shire unless the event is held on private property and is compliant with the current Public Building Certificate of Approval. Bookings and permits are not confirmed until approval has been granted by the Shire of Wyndham East Kimberley.

Whilst the Shire encourages the staging of events within the Shire of Wyndham East Kimberley and recognise the benefits they can bring to the community, the Shire has a responsibility to ensure they are managed in an appropriate manner. Therefore, all public events MUST have a Public Building Certificate of Approval, a Shire of Wyndham East Kimberley Event Permit, and ensure they comply with the Government of Western Australia Department of Health Guidelines and legislation, before they can proceed.

A Public Building Certificate of Approval specifies what the venue can be used for and the maximum occupancy. An event, public or private, held at a venue with a current Public Building Approval must comply with the terms of this Certificate. Details can be obtained from the landowner. Shire facilities with Public Building Approvals can be found here.

An event which has an existing Approval to Construct, Extend or Alter a Public Building from a previous event and will comply with this approval, must confirm this in writing when submitting this form.

A private event held on a property that does not require a public building approval, must ensure that they have landowner’s permission, and the event complies with all relevant legislation. These events may require permits from other authorities and the Shire will refer organisers to the appropriate authority where possible.

Event Notification Forms must be completed and submitted with ALL supporting information to the Shire of Wyndham East Kimberley 8 weeks prior to the commencement of the event. Any forms received less than 4 weeks prior to the event may be refused.

The Shire will provide a written decision within 4 weeks of receiving all required documentation, which will include confirmation of related fees.

Any questions or queries, do not hesitate to contact the Community Development Officer on 9168 4100 or mail@swek.wa.gov.au who will assist you with your application or direct you to the relevant staff member.                          

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Applicant Details

Type of Organisation
Are you the contact person during the event?


Event Details

Is this a Shire venue?


Mandatory Requirements for All Events

The noted links below refer to pages within the Government of Western Australia Department of Health Guidelines for concerts, events and organized gatherings 2009.

Site Plan For requirements for site plans, please see Page 151
Portable Water Please see required quantities at Page 83
Toilets

Please see required quantities at Page 137
A minimum of 1 disability access WC is required and will count as one toilet for each sex

Risk / Emergency Management Plan

For information about these plans, please see Page 26

The Tourism WA’s Introduction to Risk Management for Event Holders may be of assistance to you.

If required, please see Risk Management Plan Template  and Risk Management Plan Instructions.
Public Liability Insurance Current Public Liability Insurance is required prior to event commencement
First Aid

Please see required quantities at Page 102

Please note. A “post” is a location where attendees can go to receive treatment. Attendees must be made aware of this location    

Please ensure detailed information is included in your Risk / Emergency Management Plan

 

Do you comply with the requirements for Potable Water?

Do you have or have organised Public Liability Insurance?

Will you have adequate first aid at the event?


Event Specifics

Will there be amusement rides or bouncy castles at the event?

Is the volume of amplified sound likely to disturb neighbouring residents / businesses?

Will you be providing additional lighting or bins at the venue for the event?

Will temporary electrical installations be carried out for the event? (This does not include portable equipment or cords)

Will any spectator stands or stages be used? Will any marquees or tents larger than 55sqm be used?

Will persons be camping on site due to the event?

Security / Crowd Controllers:  Please see Page 56 for information.

Will there be security / crowd controllers at the event?

Will food and drink (other than water) be sold or provided?

Will there be alcohol at the event?

If yes to the above, please indicate in which form:
Will there be pyrotechnics / lasers?

Will temporary signage be erected as part of the event?

Are you aware of and agree to abide by the Working with Children Act 2004?

Do you have adequate parking for the event?

Will the event or parking for the event impede on the road reserve?

Will the event impact on road users? This includes events that are taking place on or near roads.

Will a road, roads or part of a road be closed due to the event?


Declaration

I/We agree to indemnify the Shire of Wyndham East Kimberley against all actions, claims, demands, or costs arising out of connection with the booking of an event or the hire of a facility or equipment. In consideration for the use of facilities owned by the Shire of Wyndham East Kimberley, I/we agree to hold the Shire of Wyndham East Kimberley harmless for any damages, acts or incidents that occur as a result of the above event held by me/us. Further, I/we assume all liability for specific losses arising from the event listed above and release the Shire of Wyndham East Kimberley from all liability and costs incurred arising from or incident to the event.

I agree to the above Declaration

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